Hygiene & security guidelines

Version dated 6 July 2020 

Current situation in the Canton of Vaud

Masks must be worn when using all forms of public transport as of 6 July 2020 and in all shops where more than 10 people are present simultaneously as of 8 July 2020.

Reminder of general principles of resumption

  • Each person is committed to a responsible behaviour on the way to and at the campus.
  • Scope of application:
    • From 8 June 2020 to at least 31 August 2020 or until further notice;
    • All employees (academic staff, junior academic staff, technical and administrative staff, apprentices, etc.).
  • Work is organised in a hybrid mode: both on-site and by teleworking (the latter is preferred whenever possible)
  • On-site work is planned in such way as to allow 1.5 m social distancing and to avoid peak public transport hours. At the request of the Dean's office unit managers maintain a planning with the dates where their employees are present on-site. The purpose of the is planning is two-fold- on one the  hand to plan a progressive resumption of activities and, on the other hand, to prevent a COVID contagion by avoiding having too many people in the same place at the same time (office, meeting room, etc.). If necessary, unit managers are asked to arbitrate the organisation of on-site activities so that everyone can benefit from the infrastructures in a fair and safe manner.
  • Vulnerable people can carry out 100% of their activity by telework, but the procedure to be recognised as vulnerable is now different. A medical practitioner now decides if a person is vunerable.As long as teaching is carried out exclusively by distance lecturing, access to the campus is restricted to employees and controlled at the entrance to each building.
  • Security rules must be followed strictly.
  • The CHUV health and safety rules apply to all UNIL, EPFL and CHUV employees in the CHUV, CHUV-UNIL, UNIL and Agora premises on the Bugnon, Cery and Epalinges sites.
  • The UNIL security rules apply to the FBM sites as follows:

Sites

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Dorigny

Deadlines for the gradual reopening of the Dorigny campus
The sizes of the different rooms can be found on the web application “Planete UNIL

Hygiene rules

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Masks must be worn when using all forms of public transport as of 6 July 2020.

Masks must be worn in all shops where more than 10 people are present simultaneously as of 8 July 2020.

  • UNIL will provide two masks/day of presence to employees working on the campus who wish to wear one. Wearing of a mask is recommended in cases where social distancing cannot be respected.
  • Regular hand washing
  • A spatial/social distance of at least 1.5 metres between people must be respected at all times. This distance between each person was extrapolated to work surfaces and corresponds to a minimum of 4m2 per person.
  • Specific protective measures (wearing of gloves, masks, goggles, etc.) required in some laboratories, must be applied at all times.

Mask distribution points

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Masks are available, for those employees wishing to wear one, at one of these distribution points: Annexe de la Mouline (all day), Biophore and Genopode (8am to 11.30am) buildings. They are limited to two per person per day.

Hydroalcoholic solution

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A disinfectant dispenser is installed in the main hall or entrance of buildings identified as “Research Poles“: Biophore, Genopode, Serres, Geopolis,  Bungon 7, 7a & 9.

Those present are requested to use them on arrival and throughout the day or to regularly wash hands with soap and water.

The need for disinfection sprays to disinfect common equipment will be analysed by UNISEP and supplied if judged necessary and available.

Recommendations within laboratories and offices

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  • Leave the doors open if possible
  • Gloves: Wear gloves when handling common equipment whenever possible.
  • Disinfection of equipment: supply disinfectant wipes

Security

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Spot checks by UNISEP

Room cleaning

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The following cleaning services are provided every day:

  • cleaning of all sanitary facilities and changing rooms
  • control and replacement of consumables (soaps, paper towels, toilet paper) in all the toilets and in the labs
  • visual checks to clean what is necessary in the building and emptying of non-hazardous waste bins

Furniture is not disinfected.

The intervention schedules are as follow:
Biophore, Genopode, Serres
6:00-8:15 pm
(3 people in all)

Geopolis
5:00-6:00 pm
(1 person)

BU7, 7a, 9, 9a including the outside waste building
6:00 am-12:00 pm
(1 person)

The services will be adapted based on the frequency of use of the buildings, users’ comments, and those of the caretakers and cleaners themselves.

Food

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The Unithèque Brasserie and the Da Nino restaurant reopened on 11 May . The healthcare-regulatory authority regulations are strictly adhered to. Opening hours are likely to change frequently. Other on campus cafeterias could be opened in the coming weeks subject to demand. Please consult the website unil.ch/restos

Payment for meal:
The Campus card is the payment of choice It can be recharged at a terminal by cash, or by a direct debit card (new). From 8th June there only one till that accepts cash payments.


 

Information posters

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Available for distribution

Meetings

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  • Preferentially by videoconference
  • For on-site meetings, the 1.5 m rule must be respected. Wear a mask if this is not possible.
  • Meetings must be limited to a maximum of 30 persons (FOPH regulation)

Symptoms

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In the event of symptoms of an acute respiratory tract illness (e.g. cough, sore throat, breathlessness) or fever, a sensation of fever or muscle aches, or the sudden onset of anosmia or agueusia (loss of smell or taste), it is essential to call your doctor before returning to work.

Cases should be reported to Mrs. Sophie Lazarevic, FBM HR Manager.

Travelling abroad for research purposes

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Travelling abroad is authorised as of 15 June 2020 under condition that the guidelines of the Federal Foreign Office are followed as well as those of the country being visited.

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Information correct as of 6 July 2020: these measures can be modified or revoked at time by the University directors depending on the evolution of the sanitary situation.

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